University of South Alabama College of Medicine Office of Student Records

• RECORDS

You may make changes to your personal information (name, address, telephone number, etc.) only in writing, either by fax or regular mail.  Email changes are not accepted at this time.   Forms can be obtained below.

• Name change

In order to process a name change, please complete the Name Change form and mail it to the Office of Student Records with a copy of the required documentation.  This form can not be faxed as an original signature is required.  Acceptable forms of documentation are:  birth certificate, driver's license, marriage license, court order, social security card, passport, or visa.  In some instances, the University may require more than one form of documentation.  Name changes can only be processed for current students.  Former students, including those who have graduated can not change the name on their official University records.
 
• Address and/or Telephone Number Change

In order to process a change of address or telephone number, please print out the Change Form and mail or fax it to the Office of Student Records.
 
• Social Security Number

In order to change your Social Security Number, you will need to bring your original Social Security card to the Office of Student Records.

 
• ENROLLMENT/DEGREE VERIFICATION

If you are a former or current student in need of a degree verification, please complete the Verification Form and mail or fax it to the Office of Student Records.  If you are a business that needs enrollment or degree verification, please submit your request on official letterhead and include a copy of your authorization or release form signed by the student.  You do not need to include the above mentioned form.  Your request can be submitted by fax or regular mail.  The Office of Student Records does not provide verifications by telephone or email. If you are a student applying for state licensure, it is not necessary to submit this form.  You should only submit the official form from the appropriate state licensing board.  All requests for enrollment or degree verification are processed each Friday.
 
 

Enrollment/Degree Verification Form


 
• TRANSCRIPTS

The Office of Student Records provides copies of academic transcripts for College of Medicine (M.D.) students only.  If you received an undergraduate, masters, or doctoral degree, please click here.

Transcripts can only be released with written authorization from the student.  A $6.00 fee is charged for each transcript.  Requests for transcripts are processed each Friday.

To obtain a copy of your transcript, please fill out the Transcript Request Form and submit it in writing either by fax or regular mail.  If you wish to fax your request, please be sure to include the correct credit card information.  If you wish to mail in your request, please include the $6.00 fee (check, money order, or credit card payment only, cash is not accepted) for each copy.  Please include a telephone number where you can be reached in case there is a problem with your request.

Photo identification is required to pick up a transcript in person.

"Unofficial" transcripts are issued to students.  The transcript is stamped "student copy" and does not contain an official signature or the University seal. "Official" transcripts can only be sent to the requesting agency and contain both an official signature and the University seal.  Official transcripts are not issued to students.

Transcripts are not issued to students with holds on their academic records.

Requests for transcripts of work completed at another institution should be directed to that institution.  Transcripts will not be released to a third party without written permission from the student.

 

Transcript Request Form


 

Contact Information:
 

USA College of Medicine Office of Student Records 1005 Medical Sciences Building Mobile, AL 36688

(251) 460-7180 (251) 460-6761 fax

URL:  http://southmed.usouthal.edu/com/same/records/index.htm
05/05/03